Privacy Policy

 

The Privacy Amendment (Private Sector) Bill 2000 recognises that people are very protective of their personal details and places strict limits on how such information is collected and handled by private sector organisations.

Any recorded information which can identify a person and which may or may not be sensitive, e.g. ethnic background, medical history, is subject to the legislation. RPMS Rentals is a non government business related to Property Management. In order to carry out its work and to provide assurances of quality, RPMS Rentals needs to maintain data bases containing personal, and in strictly limited areas, sensitive information. To ensure compliance with the new legislation, effective from 21 December 2001 the following principles will apply to all data bases containing personal / sensitive information held by any member of staff or volunteer in relation to any program or activity.

Principles

Collection of Information

Personal information is only collected as necessary for agreed RPMS Rentals programs or activities. Personal information about an individual is, where possible, collected from that individual.

Individuals about whom personal information is collected are made aware of:

  • RPMS Rentals and its contact details
  • the fact that they can access the information
  • the primary purpose for which the information is collected
  • any possible secondary purpose such as evaluation and quality assurance

Use and Disclosure of Information

Personal information about an individual is not used or disclosed for a secondary purpose unless:

  • the purpose is closely related to the primary purpose and the individual would reasonably expect the information to be used in this way, or
  • the information is health information and its use is necessary for research or statistical analysis relevant to public health, or
  • the individual has consented. (Note: Legal obligations to disclose personal information may override the provisions of this privacy legislation).

Quality of Information

Reasonable steps are taken to ensure that all personal information collected and used is accurate, complete and up to date.

Security of Information

Reasonable steps are taken to protect personal information from misuse, loss, unauthorised use, modification or disclosure. Information is destroyed or permanently de-identified when it is no longer needed for any purpose for which it was collected.

Openness of Information

This policy document is available to anyone who asks for it. Reasonable steps are taken to let any person, on request, know generally what sort of personal information is held, for what purpose, how it is collected, stored and used.

Accessibility of Information

Information held about an individual is accessible at no charge to that individual on request (except where the request is frivolous or vexatious), and reasonable steps taken to ensure the information is accurate and up to date.

Identifiers

Identifiers used will be unique to this organisation.

Anonymity

Individuals have the option of not identifying themselves when dealing with RPMS Rentals.

Sensitive Information

Sensitive information about an individual is not collected without that individual's consent, or the information is collected in the course of RPMS Rentals activities where the individual is in regular contact in relation to those activities and the individual understands that the information will not be disclosed without consent, or the information is necessary for research relevant to public health, compilation or analysis of public health statistics, the management or monitoring of a health service and that purpose cannot be served by collection of non-identified information and it is impracticable to seek the individual's consent.

Confidentiality

Personal / sensitive information is collected and recorded on confidential data bases in support of agreed RPMS Rentals programs and activities. Staff and volunteers who have access to the information in the course of their duties, respect its confidentiality and do not disclose it to any third party.

Breaches of confidentiality attract severe penalties.

Location

RPMS Rentals

109 Regency Rd

Croydon Park

SA 5008

Call Us

Phone: 08 8340 9555

Fax: 08 8340 1587

Email Us

croydonpark@rpmsrentals.com.au

Drop us an email and we'll respond to all inquiries as soon as we can.